When Should Your Business Implement an ERP System?

Author Wouter Wargerink 31.10.2017. | 15:04

A business is a complicated organism, made up of many moving parts. You might have different teams and different departments working in concert, perhaps even across different locations—maybe even if different countries. It’s a lot to maintain, so of course, any opportunity to make things less complex might seem like a blessing.

If you feel like you need to make things a little simpler, not to mention more efficient, then it might be time to consider implementing an ERP. Short for Enterprise Resource Planning, ERP is a class of business-management software designed to take all of the various facets of your company and consolidate them under one digital umbrella, whether by bringing them together into a single program with various optimized modules or by deploying a full suite of integrated business applications. These can include applications for production, distribution, procurement, customer relationship management, accounting, and many others—the key elements that make an ERP are integration and continuity.

You may be ready for an ERP if…

 

You’re Experiencing Duplication of Work

Duplication of work is a major sink for time, money, and resources in many companies. The same inventory being counted twice, the same figures being entered in multiple programs, the same information being recorded in multiple databases… not only is it a waste of time, but it creates many opportunities for error (but more on that later). When you make the switch over to an ERP system, all of your various enterprise processes are integrated into a single, unified suite of programs. What that means is that changes made in one program, e.g. sales or inventory, will appear in another, e.g. accounting. No more duplicating effort—saving you time and money and freeing up resources.

 

There Are Discrepancies

As mentioned before, having duplicated work—and in general, having separate systems for each branch of your business—can lead to errors. These discrepancies can cost you time, they can cost you money, and they can cost you business. Errors in inventory can delay shipments, errors in accounts receivables can strain client relationships, and of course, accounting errors can cost you big when it comes to tax season. When you integrate everything under an ERP, all data will reflect the same figures, and an error once found, can be easily fixed across all stations.

 

You Have a Chaotic IT Framework

You’ve got a program for this, an application for that. If you update system A to be more secure, it’ll no longer be compatible with system B… does any of this sound familiar? While variety may be a strength when it comes to the products and services that you offer, when it comes to your infrastructure, it’s just a headache waiting to happen. In addition, it’s likely costing you more in IT costs than it should, with all the hours and resources that end up going into keeping things stable and functional. An ERP can change all that—you never have to worry about cross-compatibility, because your infrastructure was designed from the ground up to be fully integrated.

 

You’re Experiencing Growing Pains

Ideally, a business is meant to grow, to expand. But what happens when you’re growing so quickly that your existing infrastructure can’t keep up with the demand being placed on it? ERP solutions are designed to be fully scalable so that whether you’re just getting off the ground or breaking ground in a whole new market thanks to roaring success, your ERP can be scaled to your needs.

Enterprise Resource Planning is a smart choice for any business looking to streamline its operations and be as efficient as it can. And really, it just makes sense—every department in your company functions under a single, larger umbrella, so why shouldn’t the software you use as well? By implementing an ERP system, you can save money, save time, prevent discrepancies, and put your whole company on the same page.

 

Author Bio –  Brooke Harper is a seasoned writer and sales consultant from Tenfold, and has written hundreds of articles and white papers covering all aspects of B2B sales, phone marketing, and advanced sales strategy. Brooke is one of the top writers on Quora in B2B and her answers get over 100K views a month, and growing.
Author Wouter Wargerink 31.10.2017. | 15:04
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