Fingerprint Reader, How To Set Up Time Attendance Software

Author Lado Jovovic 14.11.2009. | 00:10

time attendance software setup copy
The punch clock is so 20th century.

There are computers and electronics now to make the work of keeping track of daily matters like payroll automated.

CVKC-G112CVKH-BG02

CVKH-BG03CVKH-G116

CVKH-BG01

Unfortunately they take a little more time to install and set up, especially when it comes to inserting all the data you need to into the included software.

So as a result we are going to look at how to set up the software so that you don’t have to worry about keeping an eye on attendance.

In this blog we are going to cover the following things:

  • The initial software setup
  • Creating an Excel file for staff information
  • Importing information about staff
  • Creating shift settings
  • Processing and analyzing the data

Setting Up The Software

 

Installation of this software on your computer is relatively easy and just requires you to put a disk into the computer and then follow the standard installation method.

The next thing to do is to enter the necessary information about the company and the departments in it.

This is a vital step as, without it, the software will not work properly.

Filling Out The Company Information Section
 

insert company information
When you are filling out the company information panel ensure you put your company name in BOTH the company Chinese name section AND the company English name section.

Setting Up Departments
 

Insert Department Information
The department setting is the section of code in the software designed to interact with Excel.

You need at least one department for the program to work but increasing the number of departments is as easy as selecting the add function at the top of the file.

Ensure when creating a department that you include:

  • A department number
  • The department name
  • The Department’s manager name

As I mentioned before it is vital that you finish this and the previous steps before entering staff information.

Creating The Excel Spreadsheets
 

creating excel document
The main purpose of the Excel sheets is to make it easy for you add and remove information staff without having to pull down a number of menus and press a lot of buttons.

To work an Excel document needs to be set up in the same way as you can see above.

There has to between four and six categories with the first four being set up as follows:

  1. In cell A1 put the title ‘Work No’
  2. In cell B1 put the title ‘Name’
  3. In cell C1 put the title ‘Fingerprint ID’
  4. In cell D1 put the title ‘Department’

Putting any more than six columns and entering any information that you do not select in the next step may prevent you from using the software properly.

You can then enter staff names into the system ensuring that you assign them a work number and a fingerprint number.

After you have entered their names you can then import the chart into the software.

You do this by going to Staff info settings and selecting the Data Import option then choosing the right file.

selecting excel document
Setting The Parameters For The Software
 

importing excel - selecting from drop down list
The next thing to do is to select the three main parameters that will be used in the recording of data.

As you can see from the drop down list above, you are presented with different heads to categories. This is only possible after you have created you Excel document.

There are three factors which must be selected and three one that you can select for yourself.

In the first three fields to make the software work correctly you must select ‘Work NO.’ for the work number field, “NAME” for the name field and “Department” for the department field and Fingerprint ID in the “Card No:” field.

Any other column headings will be able to be selected from the fields below.

Any of the additional fields that you leave blank will be ignored by the software, however if you have entered an extra column into the Excel spreadsheet it is important to put it into the software as it could prevent it from working.

If there appears to be an error with the optional details select only the three compulsory options (work number, name and department), remove the extra data from the spreadsheet, re-import the spreadsheet and fill in the missing blanks within the software later.

Once you have done that select next or “On Step Up” and you will receive a conformation pop up window.

If everything looks like it’s working and all the information looks like it was imported correctly press the “Exit” button.

Entering Extra Information About Staff
 

add position of employee - B
Now, if you go to the staff info section, you will be able to add extra details about staff.

You might be able to see that the name, work number and department have been imported from the Excel sheet.

It is important that you save any changes you make to save before exiting so that information is saved in the system.

With all that done it’s time to set up your shifts.

Setting Up Shifts

 

 

Shift Settings - B
Setting up shifts is quite easy and can be found in the attendance menu under Shift Settings.

All that is required is to set the correct code, user name and department and then enter in an approved clock in and clock out time and an approved amount of overtime that they can work.

(The software will not record their check-out time if the staff member works over the allotted period of overtime)

Analyzing And Exporting data

 

 

Attend Info Analysis
By going to the “statements” menu and selecting “Attendance info. Analysis” you will be able to retrieve and analyze attendance records from any department from any time.

To view sign in records of employees within every department, select the sign in/out details, in this section you will also be able to view attendance daily reports and monthly reports.

If you are analyzing the attendance records of the whole department then leave the work number area blank.

If you are analyzing the attendance records of an individual then enter their work number into the work number field.

You will be able to export sign in/out details, attendance monthly report or daily report to an Excel file just by clicking on the export button in the results panel.

And that’s it.

This is just a taste of what our fingerprint time attendance software is capable of. For a better look why don’t you check out our wide range of fingerprint locks and other biometric security devices.

Author Lado Jovovic 14.11.2009. | 00:10
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41 Comments

  1. serge November 16, 21:48

    I really like to get one oh these ,looks very professional .

  2. riddhi December 5, 23:32

    that is very good techanich but in couputer how process in internal.i want to create this type of software but don’t know actual id for this

  3. John June 18, 11:27

    i have this time attendent, but need help setting up the software is there anyone i can contact….please.

  4. Adrian August 4, 15:50

    Hi John,

    Please contact support@chinavasion.com with your query and they will assist within 24hrs.

    Thanks for the contact.

  5. Carlos Alberto Sacaca Bernachea August 9, 21:46

    Que tal mi consulta es la siguiente yo tenia anteriormente unos marcadores biometricos modelo T5 pero eh optado por adquirir estos por que a mi parecer tienen mayor funcionalidad pero nose si cuenta con una “dll” o una libreria para conectarme desde una aplicacion ya que no quiero usar el sistema con el que viene

  6. Hein August 12, 23:42

    Iv Bought a NIDEKA ND-50 When i opened the box there where no cd or manual! What know! Please if u can assit!

  7. Adrian August 13, 09:20

    Dear Hein,

    Did you buy this from Chinavasion?

    If so, please contact: support@chinavasion.com

    They will give you detailed instructions as to how to deal with this issue within 24hrs.

    Please let us know if there’s anything else we can do.

  8. Manuel August 22, 22:27

    I need an software in spanish language, for compatible with CVKH-BG02. Thanks

  9. Adrian August 23, 09:53

    Hi Manuel,
    This lock does have a Spanish language option included. If you’re unsure of how to set it up, please contact:
    support@chinavasion.com with your order number and product code. They will help you to get the right language.
    Hope you solve this issue soon!

  10. Adrian September 21, 15:49

    Hola por favor póngase en contacto con nuestro departamento de atención al cliente en: support [@] chinavasion [.com] con su consulta, que le ayudará a resolverlo! Gracias!

  11. thomas October 1, 12:49

    Thanks for explaining the setting up of time attendance software.

  12. Santos December 31, 01:57

    Hello. Does anyone here already set up the shift settings? I’m not able to get what time the person goes Out, it only register the IN. Anyone else with this trouble?

  13. Jean-Francois Gauthier January 12, 05:34

    How can i get a FRENCH machine language option installed in this lock? I would be willing to do the translation free of charge of all the screens for the Canadian French marketplace. (and other French countries)

  14. Adrian January 13, 09:34

    Hi Jean-Francois, please check the product description for each lock. If it has a French language option it should say. Please let us know if any further questions. Thanks.

  15. Jaco January 20, 01:21

    How can the following error ‘Run Time Error 35603’ be solved? into Staff info setting and into the following sub menus, Arrange Staff and General Shifts

  16. frans June 13, 21:15

    i have the same problem with the run time error and am still non the wiser as to get the unit to work , is there maybe a newer version of the software that i could download as the one i have does not work on any of my computers. ( i treid the disk and downloaded the software from the website )

  17. xlxmarketing June 20, 11:45

    Hi Frans,

    Please contact support@chinavasion.com with your query and your order number and they will assist within 24hrs.

  18. Sergio Rojas January 13, 10:18

    I installed the Fingerprint Attendace System bu i can’t log in…

    User: admin
    Password:???

    Thanks and regards,

  19. xlxmarketing January 13, 14:10

    Hi Sergio,
    We will contact you in 24 hours

  20. Attendance Software February 6, 19:23

    Time attendance software is one of the simplest, powerful way of controlling costs related to wastage of man hours due to costly manual attendance processed.

  21. Gil February 15, 16:56

    J’ai installé le système d’empreintes digitales Attendace bu je ne peux pas me connecter …

    Utilisateur: admin
    Mot de passe:???

    Merci et salutations, les

  22. Alan Tett March 10, 22:09

    I cannot communicate with the USB cable.
    Where can I get a user or installation manual

    Thank you

  23. xlxmarketing March 20, 13:48

    Hi ,Alan Tett
    the user manual should be shipped with the products.

  24. Muhammad Shafeeq August 4, 14:48

    I also buy the same. I connected to my pc through network and I did all the setup as per above but Machine data( In/Out time) is not storing my PC. Please let me know how to download the data from machine to my software.

    Regards

  25. Frank Simonson September 15, 14:31

    Hi,
    I have installed the Attendance software for the fingerprint timeclock, but cant log in.

    User: admin

    Password: ??

  26. mike October 10, 09:43

    Hi,
    I have installed the Attendance software for the fingerprint timeclock, but cant log in.

    User: admin
    please provide me password:

  27. Shirley October 10, 14:26

    hi mike, please contact our customer service at support@chinvasion.com tnx

  28. Isaac October 13, 04:39

    the password is 321

    I cannot cnect my CVKH-G116 to my windows 7 pc. Does anybody could help me out in this??

  29. Shirley October 16, 10:31

    Hi please contact support@chinavasion.com

  30. MARTINE FILION November 22, 04:12

    Bonjour, j’ai fait l’achat de ce payroll fingerprint dernièrement, et pour pouvoir installer ce système correctement, j’aurais de besoin d’un livre d’instruction en francais pour m’aider s’il vous plait, est-ce -possible?
    Merci pour votre aide.

    Martine Filion

  31. Shirley November 23, 10:29

    Hi unfortunately, we can only provide user manual in English.

  32. Manuel October 3, 19:43

    I have an problem in two machines, the error is “Admin Confirmar Login Menú” and can`t access to menu machine. I not put the key admin. I will do?

  33. Mr.Verma June 2, 09:27

    I want to know how can I use my fingerprint on my smartphone from machine I mean I want to download any software which can help to connect me with my fingerprint machine if have available to you are side let me know thanks

  34. TekGuy June 24, 21:21

    The fingerprint time recorder uses special technology to track employees in and out time correctly. It uses a fingerprint scanner to check the identity of the employee. Once scanned, the finger print data sends to cloud. The employer is then able to access the information remotely.

  35. Time Attendance System November 24, 20:17

    Great post..!!!!
    I like this Post. It is so nice to read such wonderful blog. Thanks for sharing!

    http://www.nedogroup.com

  36. Muhammad Imran March 25, 20:14

    We need software setup for TIME Man Attendance Machine actually we have lost previous software CD
    Model – V6TU
    Hysoon

  37. Emelee Ann Bundang May 14, 12:05

    i could not download the glog thru the USB. what can I do about this. Thanks

  38. jay March 3, 20:09

    cant input name

  39. time & attendance software June 29, 14:52

    It’s very useful article, we are impressed about that. And Thanks for sharing this post to all, What you mentioned in the article that was an excellent one. This site very helpful to all

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